Invoicing support · From completed work to ready to bill

Finished jobs shouldn’t
sit in the paperwork pile.

The job is finished. The invoice is waiting on a signed docket, a purchase order or one decision nobody has chased.

I help keep that handover moving: collect the details, make the missing items clear and prepare invoices through your agreed process. You can see what is ready and what is still waiting.

Talk through your invoicing

When it could help

The work is done.
The office can’t close it.

Finished jobs sit unbilled while someone finds the supporting paperwork.
Your team checks several inboxes or spreadsheets to work out what is ready.
Waiting time, variations or extra work need a decision before the invoice can be prepared.
The owner has become the final checkpoint for every missing detail.

The first useful measure is a clear list of completed but uninvoiced jobs, with a reason and next action for each. That tells us where the work is getting stuck.

The whole handover

More than typing
the invoice.

Collect the job details: Bring together the agreed rate, job record, signed documents, purchase order and other evidence your process needs.
Resolve what is missing: Name the gap, who is getting the answer and when it will be followed up. Flag disputed or unusual items for a decision.
Prepare for approval: Prepare the invoice in your existing process, with the supporting detail available for the person who approves it.
Track the next step: Record the approved status and agreed follow-ups. Sending invoices or reminders can be included where you authorise it.

We agree the systems, access, volume, turnaround and responsibilities before starting. I won’t treat “job done”, “invoice sent” and “payment received” as the same status.

You decide the commercial part

Charge it.
Waive it.
Ask the customer.

A driver records two hours of waiting time. The agreed rate doesn’t explain how to bill it. I can bring the job times, paperwork and rate email together; the charge waits for your decision.

Illustrative transport example. The same principle applies to extra work, disputed scope or missing approval in another service business.

Your pricing, payment arrangements and customer commitments stay under your control. Accounting, reconciliation, tax advice and statutory reporting stay with your appointed provider. Any payment reminder work has a separately agreed scope.

This service helps organise the steps before and around invoicing. It does not guarantee when a customer will pay.

Start with the oldest job

Bring the backlog
into view.

Walk through one completed job that has not been invoiced.
Agree the requirements, approvals, workload, fee and review point.
Try the process on an agreed batch or recurring workflow, then review it together.

If the same missing item appears every week, we can improve the handover that creates it. That might be a clearer job record, a checklist or a connection between tools.

The first 30-minute conversation is free. The work and fee are agreed before paid support starts.

A first move today

Make a Friday list.

List finished jobs, what each needs before billing, who has it and the next action. Start with the oldest.

Download the tracker (.xlsx)

Start with one finished job

What’s between
done and invoiced?

Let’s work through the missing step.

Talk through your workflow

Finished jobs shouldn’t sit in the paperwork pile.

The work is done. The office can’t close it.

More than typing the invoice.

Charge it. Waive it. Ask the customer.

Bring the backlog into view.